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Development Office Assistant

Position: Development Office Assistant

Location: American University of Central Asia

Application Deadline: 30 September, 2024

Type of Employment: Full-time

Salary: TBD

Development Office Assistant is a full-time position that includes working with all Development office’s units and staff: Development Director, Development Officer, the Alumni Relations and Career Development offices. This role is a hub for providing administrative services for all of the DO units communication with internal departments and external partners of the university, management of the social media of the office, office management, event planning and organization, support in various development/fundraising endeavors, etc.

The successful candidate should match the following criteria:

• bachelor degree required; major in public relations/communications/marketing is an asset;
• full professional proficiency in spoken and written English, Russian, and professional working proficiency in spoken and written Kyrgyz is an advantage;
• a high level of professionalism, flexibility, enthusiasm, project management, organizational skills and attention to detail;
• good interpersonal skills for interacting with university’s units, donors, members and volunteers;
• experience in civic engagement is an asset;
• excellent knowledge of MS Office software; knowledge of photoshop, illustrator is preferable; knowledge of data analysis is an asset;
• ability to work flexible hours.

DO Assistant functions include, but not limited to:

• maintaining office services by organizing office operations and procedures, answering phone calls, greeting visitors, controlling correspondence, planning and implementing equipment procurement, ordering office supplies;
• managing paperwork, designing/maintaining filing systems;
• coordinating appointments and meetings and managing staff calendars and schedules;
• assisting the Development Officer in managing the Calendar of Grant Opportunities
• assisting the Development Officer with the preparation of formal letters to the potential donors/partners
• coordinating domestic and international travel, including flight, hotel, restaurant and car rental reservations;
• assisting with development/fund-raising activities, such as: processing gifts, donor acknowledgments and varied financial reports for the Development Department;
• managing donor lists and preparing mailing materials (invitations, newsletters, acknowledgement letters, etc.); ensuring timely acknowledgment of contributions;
• coordinating donor/partners visits and other activities (participates in event planning and organization, coordinates logistics, financial reporting, etc.);
• assisting the Development office’s units with the organization of major events;
• social media activities and website updates, and preparing promotional materials.

Working conditions:

Physical requirements are those present in normal office environment conditions. Employee is required to sit at a desk and work at a computer for long periods of time. Operational flexibility is required to meet sudden and unpredictable needs.

Please send your cover letter and resume (in English) to development@auca.kg, and CC: human_resources@auca.kg